Terms & Conditions

These terms and conditions constitute the full and complete service agreement (the “Agreement”) between you (the “Client”) and Total Clean Coffs Coast ABN 44 316 030 076 of Coffs Harbour NSW 2450 for the provision of services provided by Total Clean Coffs Coast. Please review this Agreement.  Use of our services constitutes your acceptance of these terms and conditions.

1. Commercial and Residential Cleaning Services

1.1 Subject to the terms of this Agreement, Total Clean Coffs Coast agrees to provide cleaning services to the customer at an address specified by the Customer (the “Premises”).

1.2 The Service will be for such cleaning duties as agreed with the Customer at the time of booking.

1.3 Total Clean Coffs Coast will provide one or more cleaners (the “Cleaner”) to attend the Premises to provide the service at a time and date mutually agreed between Total Clean Coffs Coast and the Customer (the “Service Time”).

1.4 Total Clean Coffs Coast endeavours to provide the Service faithfully, diligently and in a timely and professional manner.

1. Additions and Amendments

2.1 Any changes to the service to be provided must be agreed by Total Clean Coffs Coast prior to the Service Time.

2.2 If the Customer requires any additional services or variations at the time the Service is being performed, the Customer must first contact Total Clean Coffs Coast by telephone, who may agree to provide the additional services in its absolute discretion. The Cleaner is not authorised to agree to any changes to the Service being provided.

The Customer must not request such changes directly from the Cleaner.

1. Customer Representations and Warranties

The Customer represents and warrants that:

3.1 It will provide a safe working environment at the Premises for the Cleaner to perform the Service;

3.2 The Cleaner will have unencumbered and unobstructed access to those areas of the Premises requiring the Service;

3.3 It will provide the Cleaner with access to all services and utilities (including hot and cold water, electricity, and rubbish bins) as required by the Cleaner to provide the Service;

3.4 All cleaning equipment and materials provided by the Customer are safe, have not been tampered with and are in full working order;

3.5 It will advise Total Clean Coffs Coast prior to the commencement of the Service of any hazards, slippery surfaces, risks or dangers, at the Premises;

3.6 It is authorized to use the Premises and obtain the provision of Service;

3.7 If the Customer requires the Cleaner to clean behind or under any heavy items (eg. a fridge, bookshelf, or other furniture), it will move those items prior to the commencement of the Service; and

3.8 It will secure or remove any fragile, delicate, breakable or valuable items, including cash, jewelry, works of art, antiques, or items of sentimental value prior to the commencement of the Service.

1. Health and Safety Risks

In addition to the obligations and warranties set out in clause 3 above, the Customer acknowledges and agrees that:

4.1 The Cleaner is entitled to undertake a job safety analysis before the commencement of any work to assess the health and safety risk at the Premises;

4.2 The Cleaner may, either before or during the provision of the Service not use or cease using any materials or cleaning equipment provided by the Customer if the Cleaner thinks, in their absolute discretion, that the use of such materials or cleaning equipment poses a risk to health and safety.

4.3 The Cleaner may, either before or during the provision of the Service not provide or cease the provision of the Service where carrying out the Service presents, in the absolute discretion of the Cleaner, a risk to health and safety.

1. No Engagement of Cleaners

5.1 The Customer acknowledges Total Clean Coffs Coast invests significant resources in recruiting, selecting and training its Cleaners. Unless Total Clean Coffs Coast gives prior written permission, the Customer must not, directly or indirectly, engage, employ or contract with any Cleaner to provide any cleaning services to the Customer or any associate of the customer for any period during which services are provided by Total Clean Coffs Coast or for a period within 12 months after the conclusion of any Service.

5.2 The Customer acknowledges that Total Clean Coffs Coast may suffer loss and damage, including, without limitation consequential loss, as a result of a breach of this clause by the Customer.

1. Job Estimates

6.1 The actual price payable by the Customer is calculated on the total number of hours worked by the Cleaner and/or by the quoted contracted time allocated at time of Contract signing.

6.2 Any price quoted by Total Clean Coffs Coast is an estimate only based on Total Clean Coffs Coast’s experience, and based on information provided by the Customer.  Subject to this clause, quotes are valid for a period of 30 days from the date of the quote.

6.3 If at the commencement or during the course of providing the Service, it is apparent that the actual cost of the Service will exceed the quote provided by Total Clean Coffs Coast, Total Clean Coffs Coast will provide the Customer with the option to pay an increased fee to complete the Service, or pay the quoted amount without the Service being completed.

6.4 The Customer must inform Total Clean Coffs Coast whether any cleaning services required is only short term at the time of quotation.

1. Bookings

7.1 The Customer may make a booking either in person either by, telephone, fax, and email or on the Total Clean Coffs Coast website.

7.2 At the time of booking the Customer must provide details of any hazards, slippery surfaces, risks or dangers, ingrained dirt, grease or grime located at the Premises;

7.3 Total Clean Coffs Coast provides all quotations at the time of booking.

7.4 The Customer agrees to provide Total Clean Coffs Coast with their valid credit card details at the time of booking, and authorises Total Clean Coffs Coast to debit any card with an amount equal to any service and/or cancellation fees that may apply under this Agreement.

7.5 Total Clean Coffs Coast reserves the right not to accept a booking for any reason.

1. Payment Terms

8.1 The Customer agrees to pay the price quoted by Total Clean Coffs Coast in full prior to or at the Service Time, unless otherwise agreed in advance with Total Clean Coffs Coast in which a 30 day account would be setup.

8.2 If no payment has been made by the Service Time, Total Clean Coffs Coast will use reasonable endeavors to contact the Customer for payment. In the event that Total Clean Coffs Coast

cannot contact the Customer or payment is not made by the Service Time, the Customer will be deemed to have cancelled the Service, and the Customer must

pay any cancellation fees or charges due set out in clause 16.

8.3 Payments may be made via credit card, bank transfer, cheque or in cash.

8.4 Cheque payments should be made payable to Total Clean Coffs Coast.

1. GST

9.1 Unless specified otherwise, all prices and quotations are expressed to be inclusive of GST.

9.2 If GST is payable in respect of anything supplied to the Customer under this Agreement, then the amount which the Customer is obliged to pay for that supply (Original

Amount) will (subject to the receipt of a valid tax invoice) be grossed up so that Total Clean Coffs Coast receives an amount which, after subtracting the GST liability of Total Clean Coffs Coast, results in Total Clean Coffs Coast retaining the Original Amount

1. Late Payment Fee

10.1 Where Total Clean Coffs Coast has agreed to invoice the Customer for payment of fees after the Service has been completed, the Customer agrees to pay in full, all fees due, within 30 days of the invoice date.

10.2 The Customer agrees that if Total Clean Coffs Coast has not received payment in full for the Service within one calendar month of the original invoice date then a late payment fee of $50 applies per month.

10.3 In addition to the amounts set out above, the Customer agrees to indemnify Total Clean Coffs Coast for all legal costs (on a solicitor and own client or full indemnity basis, whichever is greater) and other expenses incurred by Total Clean Coffs Coast in connection with a demand, action, or other proceeding (including mediation, out of court settlement or any action taken for recovery of debt from the Customer) arising out of a breach of these terms including the failure by the Customer to pay an amount by the due date.

1. Non-appearance

If a Cleaner fails to attend the Premises within 1 hour of the Service Time and does not provide the requested Service, Total Clean Coffs Coast will provide the Customer at their discretion with either:

11.1 A full refund of payments made by the Customer; or

11.2 Reschedule the Service at another time mutually agreed between the Customer and Total Clean Coffs Coast.

1. Complaints & Refund Policy

If the Customer is dissatisfied for any reason with the Service provided, it must inform Total Clean Coffs Coast within 24 hours of completion of the Service. Total Clean Coffs Coast

Cleaning Services strives to achieve 100% customer satisfaction and will endeavor to resolve the problem quickly and efficiently. Subject to clause 13, Total Clean Coffs Coast may, at its discretion, offer the Customer either of the following:

12.1 A partial or full refund;

12.2 Re-supply of the Service without charge;

12.3 Such other remedy as deemed appropriate by Total Clean Coffs Coast.

1. Exclusions and Limitations

13.1 The only conditions and warranties which are binding on Total Clean Coffs Coast in respect of the state, quality or condition of goods and services supplied by Total Clean Coffs Coast

Cleaning to Customers are those imposed and required to be binding by statute (including the Competition and Consumer Act 2010)

13.2 To the extent permitted by statute, the liability, if any, of Total Clean Coffs Coast is, at Total Clean Coffs Coast’s option, limited to and completely discharged by the resupply of the Service. Total Clean Coffs Coast is not responsible for:

13.2.1 Not completing or providing the Service as a result of a breach of a warranty by the Customer in clause 3 (including a failure by the Customer to provide proper materials, cleaning equipment, utility services, a safe working environment or unencumbered access to the Premises); or

13.2.2 Any damages caused by defective cleaning materials or cleaning equipment provided by the Customer;

13.2.3 Not completing or providing the Service as a result of the Cleaner not proceeding for health and safety reasons under clause 4;

13.2.4 Any loss or damage incurred by the Customer or any third party as a result of the effects of a force majeure, being any event beyond the reasonable control of Simpo

Office Cleaning;

13.2.5 Not completing or providing the Service due to an act or omission of the Customer or any other person at the Premises during provision of the Service;

13.2.6 Existing dirt, wear, damage or stains that cannot be completely cleaned or removed;

13.2.7 Any wear or discoloring of fabric or surfaces becoming more visible once dirt has been removed;

13.2.8 Any loss incurred as a result of any breakage or damage to goods, items of value (including antiques, items of sentimental value) or the Premises; or

13.2.9 The cost of any key replacement or locksmith fees, unless keys were lost by Total Clean Coffs Coast or the Cleaner.

13.3 The Customer acknowledges that the results of any services provided may vary depending on a number of factors (including materials used, equipment provided, time elapsed since Premises was last cleaned, and nature of cleaning required), and that Total Clean Coffs Coast gives no guarantee as to the actual results of the Service.

13.4 Except to the extent provided in this clause, Total Clean Coffs Coast has no liability (including liability in negligence) to any person for any loss or damage, consequential or otherwise, suffered or incurred by that person in relation to the products or services provided by Total Clean Coffs Coast (including any loss caused by, or resulting directly or

indirectly from, any failure, defect or deficiency or any kind of or in the products used or services provided by Total Clean Coffs Coast).

1. Indemnity

The Customer indemnifies Total Clean Coffs Coast against:

14.1 All losses or liabilities arising directly or indirectly as a result of the provision of the service including all losses or liabilities caused as a result of a breach of the warranties

of the Customer set out in clause 3, or where the liability of Total Clean Coffs Coast is excluded or limited by virtue of the provisions of clause 13 (whether the losses or liabilities

are caused by the negligence, breach of contract, breach of statutory duty or other act, omission, breach or failure of Total Clean Coffs Coast) irrespective of whether the provisions of clause 13 are declared void or severed from these terms; and

14.2 All legal costs (on a solicitor and own client or full indemnity basis, whichever is greater) and other expenses incurred by Total Clean Coffs Coast in connection with a demand, action, arbitration or other proceeding (including mediation, compromise, out of court settlement or appeal) as a consequence of Total Clean Coffs Coast providing the services to the Customer and including any action taken for the recovery of the recovery of the debt from the Customer.

1. Accidents, Breakage, Damage & Theft

15.1 The Customer must inform Total Clean Coffs Coast of any incident where an accident, breakage, damage to property or theft has occurred due to any act of the Cleaner within 24 hours of completion of the Service.

15.2 To the extent permitted by law, the Customer is not entitled to claim any loss for any incident if the incident is not reported to Total Clean Coffs Coast within 24 hours of completion of the Service.

15.3 To the extent permitted by law, damage or loss to the following items is specifically excluded from the liability of Total Clean Coffs Coast under these terms and conditions: cash, jewelry, art, antiques, and items of sentimental value.

1. Cancellation Fees

16.1 The Customer must provide Total Clean Coffs Coast with at least 24 hours’ notice prior to the Service Time, if they wish to suspend, postpone or cancel the Service for any reason.

16.2 In the event that such notice has been given, Total Clean Coffs Coast will endeavor to reschedule the Service if required.

16.3 In the event that the Customer does not provide 24 hours’ notice prior to the commencement of the Service, the Customer agrees to pay a cancellation fee equivalent to 2 hours cleaning (inclusive of GST) for administrative costs and loss.

1. Fee for Non-access to Premises

In the event that the Customer does not provide unencumbered access to the Premises for Total Clean Coffs Coast or its Cleaners to provide the Service, the Customer agrees to pay a cancellation fee equivalent to 2 hours cleaning (inclusive of GST) for administrative and travel costs.

1. Termination

18.1 This Agreement may be terminated by the Customer by providing at least 1 weeks’ notice prior to the Service Time.

18.2 Subject to clause 18.3, Total Clean Coffs Coast may terminate this Agreement by providing the Customer with at least 1 weeks’ notice prior to the Service Time.

18.3 Total Clean Coffs Coast may terminate this Agreement with immediate effect if the Customer is in breach of this Agreement, and in the opinion of Total Clean Coffs Coast, that breach is incapable of remedy.

1. Privacy Policy

19.1 The Customer acknowledges that any information provided by the Customer may be used by Total Clean Coffs Coast for the purpose of providing the Service. Total Clean Coffs Coast

agrees not to share any information provided by the Customer with any third party not directly involved in the provision of the Service (unless required to do so by law).

19.2 The Customer agrees to Total Clean Coffs Coast communicating with them electronically and/or via other means in order to provide the Service or for reasons related to the

provision of the Service.

19.3 Total Clean Coffs Coast will take all reasonable precautions to protect personal information provided by the Customer from loss, misuse, unauthorized access or disclosure, alteration or destruction.

1. Changes to this Agreement

20.1 Total Clean Coffs Coast reserves the right to update or modify these terms and conditions at any time with at least one week prior notice, via letter or email and may do so by publishing an updated agreement on its website. Each updated agreement will take effect 24 hours after it has been published on the website.

20.2 The Customer agrees that any use of the Service following any such change, whether as a single job or as part of a regular cleaning schedule, constitutes their agreement to follow and be bound by the terms and conditions as changed.

1. Law & Jurisdiction

The Customer and Total Clean Coffs Coast acknowledge and accept that this Agreement shall be construed and interpreted in accordance with the laws of New South Wales  and both agree to submit to the exclusive jurisdiction of the courts of New South Wales  in the event of any dispute.

1. Severability

The Customer agrees that if any term or provision is held invalid, void or unenforceable, then that provision will be considered severable and the remaining terms and provisions shall continue to be binding.

1. Trademarks

 

The name ‘Total Clean Coffs Coast’ is a registered business name and whether or not Total Clean Coffs Coast has registered a trademark for use with this business name, the Customer is prohibited from using, exploiting or misusing the name or any trademark associated therewith without first obtaining the prior written permission of Total Clean Coffs Coast.